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October 19th, 2019

usd 480 logoELLY GRIMM • Leader & Times


It looks to be an easy evening for the USD 480 school board for its next meeting Monday evening starting at 6:30. 

The only new business item for the board will be discussion of the purchase of a new copier. 

“USD 480 has three copiers that have exceeded the 2 million count of copies made – Eisenhower Middle School, Liberal High School and Prairie View Elementary School,” the agenda information noted. “The quote received from Southern Office is a NJPA contract (National Bid) allowed by KS Statute 12-2903. The price per copier is $10,835 for a 75 page copier with finisher. Staff is recommending the board approve the bid from Southern Office in the amount of $10,835 per copier for a total of $32,505.”

Reports from USD 480 directors will also be heard Monday evening, including from the USD 480 director of operations. 

“With the Fleet Maintenance and Management we have to do, we previously had a software package to track work performed, parts, labor, etc. This was a package intended for an auto repair shop, focused heavily on billing. The program was dropped a few years ago,” the agenda information noted. “Currently, we are tracking repairs and maintenance with vehicle files.  Annual maintenance (bumper to bumper inspections, differential fluids, etc.) is scheduled mainly over summer break. Routine maintenance, such as oil changes, performed based on mileage throughout the year.  Zonar is the program that sends alerts from the vehicle from monitored points, battery voltage, temperature, speed, etc.  This has given us the ability to shut buses down before a problem grows. We can track work performed, maintenance, repairs, etc. by vehicle. Zonar also has the capability to develop scheduled maintenance and then alert the shop of the required maintenance.  For example, oil change due every 3,000 miles, system will send an alert notifying of the maintenance that is due. We have to build the maintenance schedules, system does not have any preconfigured maintenance plans nor the ability to import from the manufacturer. Throughout this summer, we plan to develop and implement maintenance schedules and reminder notifications within Zonar and develop maintenance schedules by vehicle type:  small vehicle, trucks, yellow buses, over the road buses, etc. We also plan to implement maintenance and repair tracking in Zonar.”

The remodeling work going on with the LHS science room will also be part of the report. 

“With the LHS Science Remodel, we have received and approved Change Order #2 from HTK Architects in the amount of $14,930.61,” the agenda information noted. “This is to supply additional wiring, conduit and floor penetrations to allow for short throw projectors in each classroom in the science department.  Change Order #2 was previously presented to and approved by the board.”

The USD 480 director of technology will also have a report to present. 

“With Board Docs, an email from the BoardDocs Support Team and an incident report are attached, and they reference a performance issue from early April, what caused this issue and how they have updated their infrastructure since to avoid a similar event,” the agenda information noted. “After doing a physical ‘eyes on’ inventory of all machines in all buildings that are WIN7 machines that need to be replaced our numbers increased from 439 to 533.  Of those 533, 118 of them have already been identified as potential surplus, this would include a couple of computer labs that are no longer being utilized and unused computers that needed to be removed from buildings. This leave us with 415 computers that need to be replaced.”

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